Letters of the president

Application for membership

Admission of new ordinary members shall be subjected to the following conditions:

  • presentation of the request endorsed by two ordinary members and accompanied by a curriculum which fulfills the conditions set down in article 5 of the Statute;
  • approval of a simple majority of the members of the Board

Candidates have to fill and send to the secretary this application form

 

Constitution deeds of the Association

Constitution Deed of the Association
art. 1 An association of international character known as "Societas Iranologica Europaea" (S.I.E.) is estabilished by the subscribers.
art. 2 The official seat of the Association is c/o the Istituto Italiano per l'Africa e l'Oriente (Is.I.A.O.) via Aldrovandi n.16, 00197 Rome (Italy).
art. 3 The Association has the purpose defined in the article 2 of the Statute.
art. 4 The Association is under the rules of the Statute made up of 30 articles and of the Regulation attached, and, besides, under those of the laws concerned.
Signed Alessandro Bausani
Jacques Duchesne-Guillemin
Ilya Ghershevitch
Gherardo Gnoli
Jean Kellens
Angelo Michele Piemontese
F.to illeggibile David Whitehouse
Nino Filippo Corrado, Notaio.

Draft Statute

art. 1 An Association to be known as "Societas Iranologica Europaea" is established, with its seat in Rome, c/o the Istituto Italiano per l'Africa e l'Oriente (Is.I.A.O.) Via Aldrovandi n.16, 00197 Roma.
The duration of the Association is for an unlimited period.
art. 2 The purpose of the Association is to promote and foster all scientific activities concerning Iranology. The Association shall perform, inter alia, the task of convoking the Europaean Conference of Iranology.
The Association is autonomous, but may work in collaboration or within the framework of scientific Associations or national and international Institutions, which completely or partly share its aims and support its activities.
The Association may also affiliate itself with any of these Associations or Institutions.
art. 3 The Association is made up of the original (founding) members and of members admitted after its constitution.
art. 4 The membership of the Association consists of four categories:
a) ordinary members;
b) honorary members;
c) benefactors;
d) student members.
art. 5 The original members shall enjoy the status of ordinary members. All those who are engaged in research activities in the field of Iranology may become ordinary members.
Distinguished scholars, whose subject of study is related to the field of activities of the Association may become honorary members.
Natural or legal persons supporting the activities of the Association through gifts o donations in excess of the minimum amount set down by the Board may be admitted as benefactors.
Legal persons shall be represented by a natural person appointed for this purpose.
A student can apply for a free four-years membership. The student has to document his/her engagement in Iranian Studies and the application has to be supported by a letter of the teacher and of another scholar who both have to be members of the S.I.E. After the four-years term the student member will be given possibility to apply for ordinary membership; otherwise his/her membership will automatically expire.
art. 6 Applications for ordinary and student 4 membership shall be adressed to the President who will submit them to the Board. The Board shall be competent to decide in the last instance and shall be under no obligation to disclose the reasons for its decisions.
art. 7 The status of honorary member or benefactor is granted by the Board.
art. 8 The administrative appointments shall be conferred on the ordinary members who will carry them out free of charge.
art. 9 The Board shall determine the amount of dues to be paid each year by ordinary members.
art. 10 Any member may freely withdraw from the Association.
art. 11 The Board may decide the exclusion or suspension of a member in the case of a serious disregard of the honour or lawful interests of the Association.
Failure to pay dues for two consecutive years shall result in the loss of membership.
art. 12 There are established as organs of the Association: a General Assembly of members and a Board.
art. 13 The General Assembly shall consist of all the members of the Association. It shall be convoked by the President at a date set by the Board, possibly in coincidence with a conference. No more than four years shall elapse in any case between one convocation and another.
The conditions of the convocations shall be laid down in the Rules of Procedure.
art. 14 The General Assembly shall:
  • approve the reports of the President, the Secretary and the Treasurer concerning the administrative and financial management of the Association;
  • elect the members of the Board;
  • deliberate on the amendments to the Statute and on the eventual dissolution of the Association;
  • appoint two auditors to examine and check the accounts for each financial year, and approve the reports submitted by them.
art. 15 The Assembly shall meet upon the first and upon a second convocation. The first meeting shall be valid only if the majority of the members are present; the second meeting of the Assembly shall be valid regardless of the number of present members . Decision shall be made by a majority of the present members.
art. 16 The records of the Assembly shall be prepared by the Secretary and signed by the President and the Secretary.
art. 17 The Association is governed and administered by the Board. The Board may set up a consultive committee and other committes or working groups for the attainment of the purposes of the Association.
art. 18 The members of the Board shall be elected, by secret ballot by the General Assembly by a majority of the present or represented members. Each present member may represent no more than one member.
art. 19 The Board shall be composed by seven members.
It shall elect from among its members a President, a Vice-President and a Secretary. The Board shall also appoint a Treasurer, who may or may not be a member of the Board. In the latter case the Treasurer shall be a non-voting member of the Board. The Vice-President shall not have the same nationality as the President.
art. 20 The members of the Board remain in office for a four-year term. Every four years, not more than four of the sitting members may be re-elected according to procedures to be established in the Rules of Procedure. No member will remain in office more than two consecutive terms.
art. 21 The President shall represent the Association officially and legally, also before the court. He shall convene and preside the Board and the sessions of the Assembly, implement the decisions, authorize the collection of debts and payments and sign the official acts. The President, if absent or unable to carry its duties, shall be replaced by the Vice-President, or, should this be impossible, by another member of the Association designed by the Board.

art. 22

The Board shall: decide on the convocations of the Assembly, on the topics and the conferences to be developped in the scientific meetings, on the publication of the preceedings of the Association; on the applications for admission, on the resignations, on the exclusion and on the suspension of members, on the amount of the dues; consider the administrative acts and the proposals of amendment of the Statute and of the Rules of Procedure to be submitted to the Assembly for approval; see to the compliance of the Statute and to the general operation of the Association.
art. 23 The meetings of the Board shall be valid if the majority of the members are present. The Board decides by a simple majority; in the case of a tie, the vote of the President shall be decisive.
art. 24 The Secretary shall be responsible for the correspondence, files, invitations to meetings and to sessions of the Assembly, the preparations of records and the keeping of registers as prescribed by law.
art. 25 The Treasurer shall be responsible for the management of the funds of the Association. He shall make all payments, receive all amounts due to the Association and issue receipts therefore.
The Treasurer shall keep a regular account of the operations carried out by him and shall report on them to the General Assembly. He may be assisted by a chartered accountant selected by the Board.
art. 26 The financial resources of the Association shall be made up by:
I dues of ordinary members and benefactors;
II public and private grants;
III income from property;
IV funds accruing from the organisation of special events and from the sale of publications;
V contributions;
VI any other available funds.
art. 27 The present Statute may be amended only by an extraordinary General Assembly, purposely convened either on the initiative of the Board or following the proposal made, at no less than 30 days notice, by at least a quarter of the members, provided the matter in question has been included in the agenda.
art. 28 Amendments to the Statute shall be adopeted by a majority of at least two thirds of the members present.
art. 29 The dissolution of the Association may be decided by the General Assembly, requiring a majority of all members. If there is not a sufficient number of members present on the first convocation, the General Assembly may be reconvened. At the second convocation the decision may be made by a two thirds majority of the members present or represented.
Upon realisation of the assets of the Association, the Assembly will apportion to the members only the amount of their contributions.
art. 30 The matters regarding the functioning of the Association are delt with in the relevant Rules of Procedure. The Rules shall not be included in the Statute but shall be kept up to date as the need arises. Amendments to the Rules of Procedure must be proposed to the General Assembly by the Board or by at least a quarter of the members.
Signed Alessandro Bausani
Jacques Duchesne-Guillemin
Ilya Gershevitch
Gherardo Gnoli
Jean Kellens
Angelo Michele Piemontese
David Whitehouse
Nino Filippo Corrado, Notaio.

Rules of Procedure

 
art. 1 Admission of new ordinary members shall be subjected to the following conditions:
  • presentation of the request endorsed by two ordinary members and accompanied by a curriculum which fulfills the conditions set down in article 5 of the Statute;
  • approval of a simple majority of the members of the Board.
art. 2 For every convocation of the General Assembly, the President shall send notice to the members indicating the items on the draft agenda, place, date and time of the Assembly (both for the first and the second convocation) at least one month before the established term.
art. 3 The dues, to be paid by ordinary members according to the decision of the Board, shall be paid by 31th March of each year.
art. 4 The Board shall be elected by the General Assembly by secret ballot. It is a duty of the existing Board to propose to the General Assembly a list of seven candidates for election to the new Board. This list will take into account the regulations contained in articles 19 and 20 of the Statute and will strive to achieve a balanced representation of the disciplines and different countries participating in the Societas. Any member of the Societas may nominate additional candidates. The acceptance of the nominees must be obtained before the election. Furthermore, a nomination must fulfill the following conditions:

the candidate nominated must be fully paid up member of the Societas;

the candidate must be eligible for election to the Board under article 20 of the Statutes of the Societas.

Every four year three or four members of the Board shall retire in rotation.